There are a multitude of details that must be determined through him or her. And in this there’s more than may meet the eye.Ĭontrol of this kind naturally must be imposed by the person who conducts the meeting-generally called the chairman. But-even more important-it must do these things in a way that’s fair to everyone taking part in the process. The needed control must not only “keep order.” It must of course be geared to getting the business done and resolving any issues that may arise along the way. In order to preserve its freedom to act, the body must impose regulation. At that point, the meeting becomes essentially “full scale,” with a need for tighter, more formal, more carefully developed control. When the gathering reaches a size of about 12 to 15 persons, another threshold is crossed.
These should be recorded, and should be voted on unless there is obvious total agreement.
To prevent this, you will need to pick one person to “chair” the meeting-to designate who may speak at any given time and to see that the discussion narrows down to specific, precisely worded proposals. And if things aren’t handled right, they may come out of the meeting with different understandings of what was or was not agreed to. People may wander off the subject-or may even lose sight of what the proper subject is. Some may not be able to get a word in edgewise. Whoever is taking the lead may want to note down what has been decided and provide each person with a copy.īut make it even a half dozen people who are meeting in this way, and you will soon see the need for at least some formal control. They should all try to agree but if they can’t and a majority want to go ahead with something, the group may want to have an understanding that the majority’s will should prevail. Common sense tells us that all they need to do is sit down in one room as people bent on working out where they want to go in a courteous spirit without wasting anyone’s time. If there are only three or four persons in the group, you are right if you wonder why they should need a book like this. Sometimes it may take some zeroing in even to get at the “what?” At other times, the “what?” may be generally understood and the necessary decisions may involve the “how to?” In other words, they must work together to make some decisions. When people want to do something as a group, they must first agree on exactly what it is they want to do and how they want to go about it. How many times have you been to a meeting that didn’t go well? Did it seem that the chair didn’t keep order? Was there a feeling that something was “railroaded”? Did it take an interminable amount of time to settle the simplest things? What was wrong?
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